ADMINISTRATIVE ASSISTANT 5 - Louisiana Department of State Civil Service (Monroe, LA) in Monroe, Louisiana For Sale
Job Title: ADMINISTRATIVE ASSISTANT 5
Agency: University of LA - Monroe
Opening Date: Fri. 01/11/13
Closing Date/Time: Wed. 01/16/13 11:59 PM Central Time
State Salary Range: $13.30 - $28.00 hourly
$1,063.85 - $2,239.85 biweekly
$2,305.00 - $4,853.00 monthly
$27,660.00 - $58,236.00 annually
Agency Hiring Range: Min: Max:
Job Type: Promotion-Department/Agency-wide
Location: Monroe, Louisiana
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Qualifications Benefits Supplemental Questions
FLEXIBLE QUALIFICATIONS:
Four years of experience in which clerical work was a major duty.
SUBSTITUTIONS:
Training in a business, office machines, secretarial science, or closely related curriculum in a business school or technical institute will substitute for the required experience on the basis of one month of full-time training for one month of experience.
Completion of a Secretary, Executive Assistant, or Office Systems Technology program of at least twelve months duration approved by the Department of Civil Service from a business school or technical institute will substitute for two years of the required experience. All training must have been resident study.
An Associate Degree in Office Systems Technology from a Louisiana Technical College will substitute for three years of the required experience.
College training may be substituted for the required experience on the basis of thirty semester hours for one year of experience.
An Associate Degree in secretarial science or office administration will substitute for three years of the required experience.
A baccalaureate degree in any field will substitute for all of the required experience.
NOTE:
Individual positions may require typing. Persons applying for those positions may be required by the hiring agency to take a typing test or otherwise demonstrate their typing skills.
NOTE:
Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Association of Colleges and Secondary Schools; the New England Association of Schools and Colleges, Incorporated; the North Central Association of Colleges and Secondary Schools; the Northwest Association of Secondary and Higher Schools; the Southern Association of Colleges and Secondary Schools; the Western Association of Schools and Colleges.
Supplemental Information:
Applicants must have Civil Service test scores forxxxx/xxxx-COAST Behavior Assessmentand Office Skillsin order to be considered for this vacancy unless exempted by Civil Service rule or policy. If you do not have a score prior to applying to this posting, it may result in your application not being considered.
Applicantswithoutcurrent test scores can apply to take the testhere.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application which can be used for this vacancy as well as future job opportunities.
Contact information:
Carolyn Breedlove
Department of Human Resources
University of Louisiana at Monroe
700 University Avenue
Monroe, LA xxxx9-xxxx
318-###-####
Job Concepts:
Function of Work:
To serve as the special assistant to a classified/unclassified executive or high-ranking classified administrator.
Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.
Level of Work:
Advanced.
Supervision Received:
General from a classified/unclassified executive or high-ranking classified administrator in accordance with C. S. Allocation Criteria Memo.
Supervision Exercised:
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Assistant 4 by the presence of responsibility for serving as special assistant to a classified/unclassified executive or a high-ranking classified administrator.
Differs from Administrative Assistant 6 by the absence of responsibility for serving as the confidential executive assistant to the unclassified Secretary, Deputy Secretary, Undersecretary, Assistant Secretary, or equivalent high-level classified/unclassified executive of a major state department.
Examples of Work:
Relieves the executive of a variety of administrative matters by assuming delegated authority in assigned areas.
Performs and supervises administrative support activities such as maintaining files and central records, printing and duplicating services, security, purchasing of supplies and equipment, warehousing, and preparation of payroll and personnel records.
Serves as executive support to department advisors and decision-makers, including administrators and boards/committees.
Reviews correspondence and receives telephone calls related to the most sensitive and confidential matters and determines appropriate action to be taken.
Interprets departmental policies and procedures for staff members and the general public.
Conducts and/or supervises special projects, such as organizing charity drives or coordinating facility maintenance.
Collects and compiles budgetary data for monitoring funds and staffing levels.
Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
May attend meetings and transcribe minutes.
May serve as backup for experienced-level professional duties, such as procurement, accounting, etc.
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